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viii Polite Follow-Up Email Samples & Mistakes To Avert

Building Relationships / February 24, 2020 / Kristie Holden

Writing an effective notwithstanding polite follow upwardly email that gets a response can be challenging. You want to get a response merely you don't want to be perceived as too pushy.

Whether you're writing a polite follow-up email because you're following upwardly after coming together someone at a network event, after sending an invoice, or after sending an email with no response, we'll share how tips to assistance you increase your odds of getting a response.

Get-go, allow'due south talk about the 3 common mistakes people brand when writing a polite follow upward email so yous know what to correct when writing your next electronic mail.

Then we'll share some examples of what you want to do to improve your follow upwards email forth with a heap of examples to help you lot customize your own message!

Mistakes fabricated in polite follow-up emails and what to practise instead

There are three common mistakes often made when writing polite follow-upwards emails. Let'south talk about each of these mistakes then you tin can avoid them when writing a polite follow-up electronic mail and what to do instead.

Mistake #1:
Using "follow-up" in the electronic mail subject line

When writing a polite follow-upwardly email, about people tend to naturally use "follow-upwards" in the subject line. While this email is a follow-upwardly, that bailiwick line doesn't add whatever value and will probable be ignored. It can too crusade the reader to feel like you lot're pointing arraign because y'all didn't reply, which doesn't make the reader feel very adept or interested in reading your email.

Instead, write a subject line that'southward relevant to the topic or purpose of the email. To exercise this, ask yourself what the email is well-nigh or what you want them to practise. Go on reading for polite follow-upwards e-mail bailiwick line examples.

Error #2:
Starting with "just post-obit up" and non adding value

Some other common fault made when writing a polite follow-upward email is starting with "merely following upward" and sending an electronic mail that doesn't add whatever value. People are busy and don't have fourth dimension to read an email that they have to decipher the pregnant of or what action is required.

Instead, when writing your polite follow-upward email, focus on adding value. For example, give them options, share how you can assist them solve their problem or what you can do for them, or add more details or context.

Mistake #3:
Not including a call to action

The terminal and most mutual error when writing a polite follow-upward email is forgetting to include a phone call to activeness.

Instead, when writing a polite follow-up electronic mail, exist clear about what you want the person to do afterward reading your e-mail. Do you want them to respond? Call you lot dorsum? Fill out a form? Exist clear and specific so they know what you want them to do. Yous tin do this while still being polite. Keep reading to see the polite follow-up email samples and learn how to incorporate this into your follow-upwards emails.

Mistake #4:
Non post-obit up apace

Instead of waiting x+ days to follow up, consider sending a reminder sooner like 3 days. This ensures the recipient nevertheless has the topic and request fresh in their heed. If you wait too long, in that location is a chance they've already forgotten near your call to action and the steps you asked them to have. As an example, if you were a real estate agent, yous know time is crucial! So it's best to only wait a couple of days and transport a polite and gentle reminder to either respond with a timeline or an balls that the task was completed.

8 Polite follow-up email samples

Below are eight polite follow-up email samples for various scenarios forth with tips and suggestions you can use when writing your own email.

Scenario 1:
Following upwardly later on meeting at a networking issue

Electronic mail subject line:
Allow'south work on [problem to solve]

Hi [Proper noun],

Information technology was great meeting yous at [name of outcome]! It was really interesting hearing nearly [something they mentioned they're struggling with.]. I'd beloved to help you [trouble you can solve] so you can [benefit they want to achieve] .

Are you lot available adjacent week to chat?

Email me back and permit me know when works for y'all.

Looking frontward to hearing from you,
[Your Name]

Tip: Include an intro that triggers their memory. Include how y'all can add together value past offering something that they want/need or solving a problem they have. Then finish with a call to action letting them know what yous want them to practice.

Scenario two:
Following up later beingness introduced (ex. referral)

Email discipline line:
Let'southward chat almost [something they care well-nigh]

Hi [Name],

[Proper noun of referrer] mentioned you're looking for [a problem yous tin can solve or service you can offer]. I'd love to conversation about [problem they're looking to solve] and how I can aid y'all [benefit they want to get].

Here are some [benefits you've helped other clients attain or examples of your work].

[link to case studies or customer testimonials]

Are yous free side by side calendar week to chat? Allow me know what twenty-four hours works best for you.

Thank you,
[Your Name]

Tip: When following up in this scenario, be sure to let them know who referred yous to them and what yous tin can practise for them. Focus on the value you can add and adding credibility such as your social media accounts or website portfolio. Be sure to finish past including a call to action for adjacent steps.

Scenario 3:
Post-obit up after a coming together or call to move to next steps in doing business together

E-mail subject line:
Adjacent steps for [project y'all're working on]

Hi [Name],

It was groovy meeting you the other solar day and chatting about [something they mentioned they care about]. I'd love to go started on working on [project or bargain you're working towards] then you tin can [do good they want].

I've attached a course for you to make full out with your basic data then we can go started. The next step is to [one sentence virtually the next steps involved.]

Please fill this out and send it back equally shortly equally you tin and then we tin move to the next step.

Looking forward to working with you lot,
[Your Proper noun]

Tip: Include something personal and give them context well-nigh who you are. People are often so busy that just seeing your name in their inbox may not be plenty to remind them of who you lot are. Focus on adding value by reiterating a problem y'all tin can solve for them or benefit/goal you can help them achieve. Cease with a call to action telling them what you need them to practise and why it's important.

Scenario iv:
Following up after sending something that requires action and waiting to hear dorsum

Electronic mail subject area line:
Grade for [project you're working on]

Hi [Name],

Hope you're having a great calendar week!

Have y'all had a gamble to look over the course I sent you last week?

Do you have any questions about it?

Let me know if you need me to send y'all another copy or if y'all need more time or have questions.

Thanks,
[Your Name]

Tip: Go along the follow-up e-mail brief. Ask if they've looked over the thing you lot sent them and if they accept any questions to confirm they've received it and understand what's needed. Terminate by including a telephone call to action about what you want them to do.

Scenario v:
Following upwardly after sending an invoice and haven't received payment

Email subject field line:
Overdue invoice for [name of project]

Hi [Proper name],

Hope you're doing well.

Have you had a run a risk to look over the invoice I sent you [date you ship the invoice]? I know this season is busy for y'all.

Let me know if you demand me to resend information technology or if you lot have whatever questions about any of the line items.

Cheers,
[Your Name]

Tip: Exist cursory only direct. Enquire a question instead of pointing out the obvious that yous haven't received payment, for example asking to confirm they've received it and whether or not they have questions about it. Stop with a phone call to activity telling them what you want them to do.

Scenario 6:
Following up after sending an estimate/quote

Email subject line:
Quote for [project name]

Hi [Name],

Hope you're doing well.

Accept you lot had a adventure to look over the quote I sent yous [date you lot ship the quote] for [project y'all're working on]? Would love to go started on [projection or service you're providing] so you can [benefit they want].

Let me know if you have any questions about the quote.

Thanks,
[Your Name]

Tip: Be brief and enquire a question instead of proverb you're merely post-obit up on the invoice. Remind them of the value you can add or problem you can solve to emphasize what'due south in it for them. Finish with a call to activeness by existence clear on what they should do next.

Scenario vii:
Post-obit upwardly later asking someone to do something and no response

Howdy [Name],

Hope y'all're doing well.

Accept y'all had a gamble to [work you've asked them to do]? Once I get [piece of work you've asked them to do] and so I can [side by side steps and benefit that they care about].

Allow me know if there's anything you had questions near or need any more details.

Cheers,
[Your Name]

Tip: Be cursory. Be polite by asking if they've looked it over rather than accuse or point out that you haven't received information technology notwithstanding. Add value by giving them context for the urgency if needed or urgency about the adjacent steps. Cease with a phone call to action then they know what you desire them to exercise and why it'due south important.

Scenario 8:
Following upwardly after no response from the last email

Hi [Name],

Hope you're doing well. I didn't hear back from you lot almost [electronic mail you sent – service you can provide or problem you can solve].

Have you been too busy to go back?

Have yous plant another [professional services/ production]?

Is now just not the right fourth dimension?

Permit me know if y'all'd prefer me to circle back at another time or if yous've found another [professional person services] and no longer need my services.

Thanks,
[Your Name]

Tip: When you've followed upward and had no previous response, be brief and ask them why, while making it easy for them to answer by giving them options. Finish with a call to activeness letting them know what you want them to practise.

Summary

Hopefully, y'all find these polite follow-up email samples helpful when writing your own follow-up emails. The main things to keep in mind when writing a polite follow-upward email is to be brief, focus on adding value, and include a phone call to action. If you follow these tips you can avert wasted time sending follow-ups that don't become responses and start getting answers!

Quick tips

• For more tips on writing follow-up emails, check out our other post How To Write a Warm Follow-Up Email [Examples Included].
• If you lot're having a hard time staying on tiptop of your follow-ups, a expert idea is to look into using a CRM for small business. If you're using a Mac, cheque out Daylite.
• We also recommend looking at a tool like MailChimp to help you rail your email open and click rates to see how y'all're doing!
• Once yous start getting responses to your emails, try Acuity Scheduling to make booking all your new appointments hassle-free!

About the author:
Kristie Holden is an online marketing consultant. She helps startups get more leads by clarifying their message and creating a marketing strategy to attract and convert their ideal client. Connect with her on Instagram.

gillumgodis1985.blogspot.com

Source: https://www.marketcircle.com/blog/8-polite-follow-up-email-samples/